Using Geofencing in Cocoon Data

Welcome to this tutorial on how to use Geofencing in Cocoon Data. This feature allows you to control access to location-sensitive information. Let's get started!

Setting Up Geofencing

As an administrator, the first step is to navigate to the admin portal. From the left panel, select Geolocation.

Click on the Select Country drop-down menu and search for the country in which this Geofence should apply. After selecting your country, enter the address of your desired location in the address form and press Select Location.

In Location Alias, you can assign a nickname to this location for future reference.

On the map, you'll see a draggable polygon. Adjust the points of this polygon to cover the area you want to Geofence.

Once you are satisfied with the area defined, click Save to store the Geofence location. You can view your saved Geofence in the Saved Geofence tab within the Geolocation menu.

Applying Geofencing to a Document

Now that you have a Geofence set up, let's apply it to a document.

Navigate back to the homepage and search for the document you want to apply this Geofence to.

Click Share and in the pop-up window that appears, select Authorized Geofences. All the Geofences you have set up will be displayed here.

You can select multiple Geofences if you want multiple geo-locations applied to this document. This feature can be useful if you have employees located in different locations.

Once done, the selected Geofence(s) will be associated with the document. This means that any current or future users with whom you share this document can only access it if they are located within the defined Geofence. This ensures that location-sensitive information is only accessed in authorized areas.