Dynamic Watermarking in Cocoon Data

Welcome to this tutorial, where we will explain how to use the dynamic watermarking feature in Cocoon Data. This feature helps you prevent screen capturing on any files you're sharing.

Getting Started with Dynamic Watermarking

Upon your first login to Cocoon Data, this feature will already be enabled. It will be applied to any files for which you have selected the 'view' permission for a user.

For instance, when you click 'share' on the file, you can specify the access control for the user you are adding. From the list of permissions shown, click 'view' to apply the dynamic watermark.

Here's an example of the information in the dynamic watermark:

<your email address>
<current date and time>
<URL of the document>
<File ID>

The watermark is personalized for every user, meaning that if any user took a screenshot, it could easily be traced back to the user that took it.

Disabling Dynamic Watermarking

If you want a user to have view-only access to a file, but you don't want to have a watermark applied, you can adjust this via a setting in the admin portal. As settings in the admin portal affect your entire organization, ensure you're willing to apply any changes with consideration for your users.

How to Disable Dynamic Watermarking

  1. As an administrator, navigate to the admin portal.
  2. Click on 'Configuration'.
  3. Find the 'Is watermarking of viewed files enabled?' section, then select 'Edit' and untick the box.
  4. Save your changes.

The property value will now appear as false, indicating that dynamic watermarking is no longer applied to the 'view' only access control.

To re-enable it, simply follow the same steps but tick the box instead.